Annual General Meeting

The Annual General Meeting (AGM) or, whenever applicable, an Extraordinary General Meeting, is HEXPOL’s highest decision-making body, which all shareholders are entitled to attend. Shareholders unable to attend personally may participate by proxy.

At the AGM, the Board presents the annual report, the consolidated financial statements and the auditors’ report. HEXPOL issues the official notification at least four weeks prior to the AGM, which is usually held in Malmö, but may also be held in Stockholm in line with the Articles of Association, usually held in May. Among other matters, the AGM passes resolutions on the adoption of the income statement and balance sheet, the dividend to be paid, amendments to the company’s Articles of Association, discharge from liability for the Board and President, election of Board members and auditors, and the setting of remuneration for the Board members and auditors.

Any shareholder who wishes to have a matter dealt with at an AGM must submit a written request to the Board to that effect. The request must have been received by HEXPOL not less than seven weeks prior to the AGM, so that the matter may be included in the notice. When the notice is issued, information regarding the proper manner and time in which registration for the AGM shall be made will be provided.